SB 742-1
12-2. Clearance procedures
a. SMCA managed Army materiel.
SECURITY ASSISTANCE PROGRAM
(1) A clearance for functional suitability will be
12-1. General, Foreign Military Sales, Grant Aid, and
Presidential Draw down.
be obtained by memorandum, electronic mail, fax or telephone.
a. The requirements in this chapter are applicable to Telephonic requests will be followed up by hard copy. Written
Security Assistance Program such as Foreign Military Sales confirmation will not be furnished to the shipping activity for
(FMS) shipments Grant Aid (GRA), and Presidential Draw clearance given by telephone until hardcopy is received.
down. These requirements are not intended to conflict with
(2) The following information is required for clearance
those of other DA publications.
of candidate materiel, any information that is not received or is
b. Only materiel (the item and packing i.e. intermediate, illegible will slow the process for clearance and the requestor
inner, and outer packs) that reflects favorably on the United will be contacted to provide the data.
States and meets the quality requirements as specified in this
Requestor name and phone number.
chapter will be supplied to foreign governments unless
otherwise authorized by negotiated agreement. Inspection and
Country and case (LOA) designator.
clearance criteria for Presidential Draw down shipments will be
the same as those for Grant Aid (GRA) shipments. Materiel will
Nomenclature, NSN and DODIC.
be tested and quality checked to the same degree as that
Materiel Release Order (MRO) number (FMS
supplied to the U.S. Army.
requisition/document number).
c. Materiel selected for the SAP will be from the best
Lot or serial number and quantity to be shipped
available stocks and will be of unquestionable serviceability.
Packaging will have no extraneous markings that might cause assigned to each MRO by MRO suffix.
the identity or serviceability of the contents to be questioned.
Date of manufacture and latest test date (if
Only exceptions are for shipments requested, "As is". All applicable).
munitions will also meet the requirements prescribed by the
Functional deviations or waivers from local
technical publication(s) for the item concerned.
records.
d. SMCA managed Army materiel will not be cleared for
Restrictions or suspensions.
shipment by the quality organization or released by the
consignor until clearance for functional suitability is obtained.
Identify whether or not outer pack is P-treated.
Installations will not release SMCA managed materiel that does
not meet prescribed specifications without written authority
Issuing facility.
from the SMCA.
(3) Materiel not shipped within 180 days from date of
e. Materiel accepted on waiver at the time of acceptance, functional clearance must have functional clearance updated
renovation, modification, etc., due to deviations from by SMCA.
specifications or drawings affecting safety, reliability,
(4) Materiel not shipped within 180 days from date of
interchangeability, or specified performance characteristics is
not suitable unless the customer has been apprised of the FMS inspection will be reevaluated by the ammunition
nature and extent of the deviation and agrees to accept the surveillance organization for continued suitability for FMS.
materiel. Similarly, customer approval is required for any Reevaluation should take into consideration type of storage
other deviation from the requirements specified in this chapter. and results of the last inspection or test. Reinspection need
Installations will not release such materiel until written not be made unless the QASAS in charge deems it necessary to
authority has been obtained from the appropriate commodity assure that the materiel meets the requirements of this supply
command. The commodity command will not provide written bulletin.
authority to the shipper until the customer has been fully
(5) When an MRO is denied by the designated
informed of materiel characteristics and has agreed to accept
shipper, a detailed description of the conditions warranting the
the materiel.
denial will be furnished SMCA upon request.
f. Items in long supply and excess (MIMEX) materiel is
b. AMCOM,
Air
Force,
Navy,
Marine
Corps
furnished in "as is" condition with the recipient government
managed/owned materiel and inert items do not require a
waiving the right to submit claims against the U.S.
clearance for functional suitability from the SMCA IAW this
Government through the Department of Defense (DOD)
manual. Functional clearance requirements will be specified
discrepancy report system. The Letter of Offer and Acceptance
by the owning service. TB 9-1300-385 will be queried to
(LOA) defines in general terms the condition constituting "as is"
ensure proper condition code. AMCOM inquiries may be made
and states that preservation and packaging will be the
to addressee in para 1-5d(2).
shipment.
Markings will comply with Department of 12-3. Inspection criteria.
Transportation (DOT) and United Nations Organization (UNO)
a. SMCA managed Army materiel. Sample size (table 12-
requirements. Unless otherwise stated, the lack of a current 1) and criteria as outlined in paragraphs 12-4a and 12-5a will
inspection, trace test, function test, deterioration check test, or be used to determine the acceptability for FMS shipments and
reassessment of materiel is not cause to disqualify a lot from for the outer pack for Grant Aid (GRA). Classification of
shipment. A functional clearance is not required for MIMEX.
defects will be according to chapter 2 and acceptance criteria
g. Additional inspection requirements or instructions for
specific materiel may be provided by the appropriate
b. AMCOM managed materiel.
commodity command on an "as required" basis for selected
shipments.